Cruz Associates

Quiet Professionals Dedicated to Family, Customer and Cause

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Security Administrative Support

Cruz Associates Inc. of Yorktown, VA has an open position for a Security Administrative SupportThe job location is at the Fort Eustis, VA in support of the Aviation Integration Directorate (AID). Interested applicants should apply through the following link: Security Administrative Support and uploading their resumes.  

Scope:  Provide technical and administrative support for Security Management team.  Must be able to apply knowledge of a variety of security practices and procedures, to include; Industrial, Computer, Personnel, Information, and Physical security disciplines and problem solve in a very dynamic environment.  Must be highly capable of interfacing effectively with, and provide support to a diverse community including; organizational leadership, program managers, systems engineers, and other government, military, and contractor organizations.

Responsibilities: (Not all encompassing)

  • Assist the organization’s security manager by ensuring necessary daily tasks of proper document control/handling and transmission of classified material are uninterrupted.   Provide the critical conduit between external organizations and the security office by giving initial security assistance.  Research and apply a variety of security regulations/requirements to various situations and be able to propose solutions to the security manager related to security related problems as they arise.  Utilize Operations Security (OPSEC) principles during daily activities.  Provide professional and technical responses to assist a diverse user community, and react favorably to multi-tasking in a fast-paced environment.
  • Retrieve, transmit, and distribute secure documents with reliability.  Prepare and package documents/items for facsimile, mailing, courier, and/or traveling to designated post offices.  This also includes retrieval of mail, incoming/outgoing facsimile, document accountability, reproduction of documents, and user distribution.  Utilize a variety of secure communication devices (Secure Telephonic Equipment (STE), Voice over Internet Protocol (VoIP), Video Teleconference (VTC)) to correspond with external and internal personnel.  Utilize Communications Security (COMSEC) enabled devices and conduct basic trouble-shooting techniques for equipment failures.
  • Responsible for development and staffing of a variety of correspondence materials, to include; formal and informal memorandums, visit requests, courier orders, reports, etc. utilizing various templates, lotus forms, and free form text formats.  Derivatively apply and ensure proper markings on classified documents are done in accordance with established classification guides.
  • Conduct primary visitor control and personnel security responsibility by utilizing the Joint Personnel Adjudication System to send/receive visit certifications and to retrieve clearance information. Inputs, uploads, and maintains personnel security data using unique data bases with 100% accuracy.  Determine initial access eligibility and make recommendations to higher level security specialists.  Track and staff incoming and outgoing personnel requests to ensure required suspense’s are met.
  • Maintain and utilize various office filing systems (electronic and paper) that include storage of both security-related and non-security related information. Uses unique shared file structures within computer networks to populate and track security compliance items. Conducts retrieval and destruction of material from security containers upon request.
  • Aid in maintaining and preparing organization for internal and external security inspections, to include Inspector General (IG), Self, Organizational, and Management Control requirements.  Understand requirements for, and maintain, SF 700s, 701s, and 702’s for all spaces and containers within the facility.  Be able to change security container/door combinations (X-09/CDX-09) with training, when required.
  • Assist the Information Technology specialist by issuing and controlling media, scanning media for viruses, copying data from disc to disc, moving and/or installing computer hardware, and maintaining functionality of conference room equipment.  Prepare and submit user agreement forms to establish individual accounts.  Coordinate shipment of computer equipment between network owner and distant receiving organization.  Utilize a variety of computer networks for correspondence purposes and able to conduct basic trouble-shooting techniques on information systems for equipment (printer, scanner, hard drive, monitor, universal power supply) failures.  Complete Information Awareness training within 30 days of assignment in order to utilize government information systems.
  • Assist in the preparation of meetings and conferences to include assistance with development of presentations, meeting materials, and facilities.  Be able to establish facility video and video tele-conferencing connectivity, as needed.
  • Responsible for ensuring expendable office supplies are replenished utilizing appropriate procurement methods.  This includes stamps, mailing/packaging supplies, and general consumable items for the organization, when needed.
  • Assist logistics management with a variety of facility work requests, to include general building maintenance and transporting materials and hardware, when needed.
  • Ensure proper handling of personal identifiable information (PII).  Complete PII training within 30 days of assignment.
  • Responsible for answering telephones in the security office and taking phone messages for the security team members, when needed.
  • Conduct visitor control by responding to front door and use prescribed procedures for escorting visitors, as required.  This includes, but is not limited to, maintenance personnel, janitorial service personnel, contractors, military, and Government personnel.
  • Authorized late arrival or early departure from primary work location when facility is officially closed by direction of Director, Special Programs (Aviation) or Joint Base Langley-Eustis installation officials and is included in the contract price/rate.
  • Work hours outside of normal schedule which shall be authorized by Deputy Director, Systems Integration or designated employee (i.e. Security Manager, and approved by the Government Contracting Officer/Contracting Officers Representative) on an as-needed basis as specified in the contract.
  • Travel may be required (less than 10%) via military or commercial air, and/or rental vehicle.  Travel may also include hand carry of material to and from designated post offices.
  • Ability to lift up to 50 lbs. and work at a computer workstation for extended periods.

Education and Experience Requirements:

  • Minimum 4 years’ experience working in an office environment utilizing basic Microsoft computer applications and familiarity with various internet protocols.
  • 1-2 years verifiable experience performing the security responsibilities in a secure/classified environment.
  • Possess good working knowledge and application of security requirements in accordance with Department of Defense (DoD) security manuals, to include the National Industrial Security Operating Manual (NISPOM), Director of Central Intelligence Directives (DCIDs) and/or DoD 5205.07 manuals.
  • Associates degree or higher and/or comparable work experience highly desirable.
  • Requires a TOP SECRET security clearance.

To find out more about Cruz, you can visit our website at www.cruzinc.us.

Cruz Associates, Inc. is an Equal Opportunity – Affirmative Action Employer.